|
| |
INTERNATIONAL
ACCOUNTS PAYABLE PROFESSIONALS-NORTH TEXAS CHAPTER
Quarterly
meeting held on August 20, 2003. There
were 36 attendees at this meeting.
Lunch
and networking started at 11:00.
Don
Johnson, Vice President of the NTIAPP, called the meeting to order and welcomed
the attendees. Don thanked Sabre
Holdings for providing the facility and Jason Minor with Concur Technologies for
providing lunch for our quarterly meeting.
Introductions were made and non-members were invited to fill out
membership applications.
Don
asked Carrie Chambers with Sabre Holdings to briefly explain what the company
does. Carrie stated that Sabre is a
travel technology company that develops software for the travel industry.
Carrie stated that Sabre owned Travelocity.
Also, that the company currently serves over 6,000 customers through the
Sabre system.
Sandy
Champion, President of the NTIAPP, introduced Deborah Lyons, with VHA Inc, and
Jason Minor, with Concur, to discuss Expense Report Automation.
Deborah wore a beautiful hat and carried a shiny star because she said
that implementing the Expense Reporting System through Concur made her a STAR in
her company. Deborah stated
that the system was a web-based product that prepopulated nightly.
The employee could “click and drag” the expenses to the proper
expense report. The expense report
is then routed to his/her manager via email for approval. After approval, the expense report is routed to the AP Lawson
system. Deborah stated that it took
4 or 5 years for everyone to get on board, but the employees love it now; they
never have to wonder where their money is in the loop.
The system automatically deposits the monies in their account and sends
an email to the employee. Deborah also stated that the company no longer issues
advances. Jason Minor, with Concur,
stated the system has flags built in according to the company’s travel policy.
Deborah stated that the AP department looks for hotel folios and does
random audits. She stated that
implementing Concur’s automated expense report system has saved the company 2
employees in the AP department. Jason
stated that along with automated expense reporting, that Concur could implement
imaging through faxes, integrate P-Card feeds, and has tools to comply with
Sarbanes-Oxley Section 404.
Sandy
Champion had Jennie O’Brien, with PricewaterhouseCoopers, introduce James
Ramsey to give a presentation on Sarbanes-Oxley.
Jim stated that he had spoken to over 45 companies and was currently
working with 9 companies to comply with Sarbanes-Oxley.
Jim stated that after the Enron and WorldCom failures that were due to
lack of internal control of finances, Congress passed the Sarbanes-Oxley Act.
This Act has the CEO and CFO attest to the security of the internal
financial controls of the company. Attached
is the Powerpoint presentation. Jim
stated that the deadline of compliance has been moved to June 15, 2004.
Mary
Lynn Mills, with Sabre, stated their company had been working to comply with
Sarbanes-Oxley Act. They had
developed flowcharts on the day-to-day operations of each department within the
company. Mary Lynn stated that key
controls are segregation of duties, observation, invoice payments, approval
levels, coding, reconciliation of bank accounts, duplicate payments and positive
pay.
Chapter
business was discussed:
-
Education
Committee – Sandy reported for Melvina Floyd, member of the Education
Committee, that the testing sites for the CAPP examination had been set up
and ready to go in Plano and Arlington.
That a CAPP did not have to take the test to recertify, just had to
make sure had 95 credits within 5 years.
Sandy also stated that there was an opening on the Education
Committee.
-
Website
– Sandy reported for
Barbara Coakley, Webmaster, who was not present.
Barbara wants to make sure that everyone’s email address is current
with the national listing. Sandy
stated not to use her Hotmail email account
and to contact her at SandyChampion@aol.com.
-
Jan
Wallace had information on NAPCP, National Association of Purchasing Card
Professionals, which had really good conferences and gave good information.
-
Terms
of Officers -
Sandy stated that she had to certify the officers and their current terms.
The beginning of the terms had changed to May with a 2 year length.
-
IAPP
Tape of Opening Ceremony & Person of the Year Presentation
- Sandy also stated that she had received the tape and that we could view
the tape and the next meeting if everyone agreed.
Everyone agreed.
-
Do
you want to facilitate a workshop at the 2004 Forum
– Sandy discussed how people could facilitate a workshop at the 2004
Forum.
-
Frank
Abagnale Seminar – Thursday, October 30th
- Sandy reminded everyone about
the Frank Abagnale Seminar on October 30th and that it would be
worth .75 CAPP credits.
Our
next meeting is scheduled for November 19, 2003, to be hosted by Ladd Rowan of
LASON, Inc. and will be held at Wyndham International in Dallas.
Topic of discussion will be Case Study on Imaging.
Congratulations
to the following people who won door prizes:
Jason
Minor, Concur Technologies, Inc, won a package from Opryland Texas given by
Sabre
Janet
Stockard, McKesson HBOC, won a package from Opryland Texas given by Sabre
Lynne
Guffey, M-Tech Services, won John Drew & Company polo shirt and a Dr
Pepper/7 UP Slush Puppy jean jacket
Denise
Stackhouse, KPMG, won $10 Starbucks gift certificate from Concur Technologies,
Inc
Diane
Helbling, Allstate Insurance Company, won Hunt Oil large leather portfolio and
NCH black, gold and silver pen set
Carrie
Chambers, Sabre, won $10 Starbucks gift certificate from Concur Technologies,
Inc
Sue
Hoyer, Oxy, won Blockbuster’s DVDs “The Graduate” and “Cruel
Intentions” and Carlson Restaurants Worldwide $25 TGI Friday’s gift
certificate
Kim
McGee, The Freeman Companies, won $10 Starbucks gift certificate from Concur
Technologies, Inc
Sandy
Beggs, Carlson Restaurants Worldwide won 2 hairbrushes from Sally’s Beauty
Supplies, NCH Expandable Duffle Bag and $20 Maggiano’s Little Italy gift
certificate from Brinker
Don
Johnson, Allstate Insurance Company, won a certificate for air conditioning
unit service, clean and charge from Lynne Guffey
Jane
Mullins, Blockbuster, won Will Yancey’s “Statistical Sampling in Sales
& Use Tax Audits”, The Freeman Companies travel mug, NCH small
electronic calculator and flag decorated lighted pen.
The
chapter meeting adjourned at 1:30 p.m.
Regards,
Kim
McGee
Click
here for a list of attendees
|
